TERMS AND CONDITIONS FOR APPROVED SUPPLIER STATUS I Do Magazine Ltd & Exclusive Suppliers
These Terms and Conditions ("Terms") govern the application process and ongoing relationship between the applicant ("Supplier", "you", or "your") and I Do Magazine Ltd and Exclusive Suppliers LTD (collectively referred to as "we", "us", or "our"). By submitting an application for Approved Supplier status, you acknowledge that you have read, understood, and agree to be bound by these Terms.
1. APPLICATION PROCESS
1.1 The application will be assessed based on the information provided, including but not limited to business credentials, experience, customer reviews, professional conduct, and adherence to industry standards.
1.2 All information provided in your application must be accurate, complete, and truthful. Any misrepresentation may result in immediate rejection of your application or revocation of Approved Supplier status.
1.3 The decision to approve or reject an application is at our sole discretion and is final.
1.4 Unsuccessful applications will be refunded the application fee minus a £25 administration fee. 2. RECOMMENDATIONS AND REFERENCES
2.1 Recommendations must come directly from venues/suppliers in order to be accepted. This can be an email forwarded from the venue/supplieror an email sent directly from the venue/supplier.
2.2 Any recommendations not received directly from the venue/supplier will not be accepted. 2.3 We reserve the right to contact any references or venues provided to verify information.
3. REQUIREMENTS FOR APPROVAL
3.1 Public Liability Insurance: All suppliers must provide proof of valid Public Liability Insurance with a minimum coverage of £5 million. When your public liability insurance expires, you must renew and re-submit proof immediately to maintain your Approved Supplier status. Failure to do so will result in immediate revocation of your approval.
3.2 Online Presence: You must maintain:
A live, working, professional website
A minimum of 2 social media channels that are updated regularly (multiple times per week) Social media accounts that have been active for at least one year prior to application
3.3 Professional Standards: You must:
Be registered with HMRC and VAT registered where applicable
Comply with all relevant UK laws and regulations applicable to your business Adhere to fair trading practices and consumer protection regulations
Have appropriate health and safety protocols in place
Maintain data protection compliance as per UK GDPR requirements
4. BADGE AND MARKETING MATERIALS
4.1 Upon approval, you will be granted a non-exclusive, non-transferable license to use the Approved Supplier badge and associated marketing materials solely in connection with your business.
4.2 Your Approved Supplier status and badge will be valid until 31st December 2026.
4.3 After this date, you must re-apply to have your badge re-issued with the new date. If you do not re-apply, you must immediately cease use of the badge across all media.
4.4 Upon re-application and approval, you must update all materials to display the new badge with the current year date. 4.5 Failure to comply with these requirements will result in legal action being taken against the supplier.
5. DATA PROTECTION AND SHARING
5.1 The data from your application will be shared between I Do Magazine Ltd and Exclusive Suppliers.
5.2 Information about your business may be displayed on our websites, social media platforms, and printed publications.
5.3 You consent to us collecting, storing, and processing your personal data in accordance with our Privacy Policy and applicable data protection laws.
5.4 You warrant that any client data you share with us has been obtained legally and with appropriate consent.
6. OBLIGATIONS OF APPROVED SUPPLIERS
6.1 You agree to:
Maintain high standards of service, professionalism, and customer satisfaction
Respond promptly to all client inquiries and communications
Honor all contractual commitments made to clients
Provide services as advertised and at the agreed price
Resolve customer complaints in a timely and reasonable manner
Notify us of any significant changes to your business operations or contact details
6.2 Quality of Service: You must consistently deliver services of a high standard as represented in your application and marketing materials.
6.3 Business Conduct: You must conduct your business ethically and professionally at all times.
7. LIMITATION OF LIABILITY
7.1 Disclaimer: I Do Magazine Ltd and Exclusive Suppliers LTD act solely as a directory and verification service. We do not act as an agent, partner, or representative of any Approved Supplier.
7.2 No Guarantee: Approved Supplier status does not constitute an endorsement, guarantee, or warranty regarding the quality of services provided by any supplier.
7.3 Limitation of Liability: Couples contracting with Approved Suppliers do so at their own risk. I Do Magazine Ltd and Exclusive Suppliers shall not be liable for any loss, damage, disappointment, or inconvenience suffered by any couple as a result of:
Any failure, delay, or deficiency in the provision of services by an Approved Supplier Any dispute regarding the quality of services provided
Cancellation or postponement of services by an Approved Supplier
Any misrepresentation by an Approved Supplier
Financial loss resulting from an Approved Supplier's insolvency or cessation of business
7.4 Legal Recourse: Any dispute arising between couples and Approved Suppliers must be resolved directly between those parties. Couples acknowledge that they have no legal recourse against I Do Magazine Ltd or Exclusive Suppliers for any issue related to the services provided by an Approved Supplier.
8. REVOCATION OF APPROVAL
8.1 We reserve the right to revoke Approved Supplier status at any time if:
You breach any of these Terms
We receive substantiated complaints about your services or conduct You fail to maintain the standards required for approval
You engage in conduct that may bring our reputation into disrepute You fail to provide updated insurance documentation
You become insolvent or cease trading
8.2 Upon revocation, you must immediately:
Cease use of all Approved Supplier badges and marketing materials
Remove any reference to being an Approved Supplier from all platforms
Return or destroy any physical materials bearing the Approved Supplier badge
9. INDEMNIFICATION
9.1 You agree to indemnify, defend, and hold harmless I Do Magazine Ltd and Exclusive Suppliers LTD, their directors, employees, and affiliates from and against any claims, liabilities, damages, losses, and expenses, including without limitation reasonable legal fees, arising out of or in any way connected with:
Your breach of these Terms
Your services provided to couples
Any misrepresentation in your application Any violation of law or regulation
10. ARBITRATION AND GOVERNING LAW
10.1 These Terms shall be governed by and construed in accordance with the laws of England and Wales.
10.2 Any dispute arising out of or in connection with these Terms shall be referred to and finally resolved by arbitration under the rules of the London Court of International Arbitration, which rules are deemed to be incorporated by reference into this clause.
11. AMENDMENTS
11.1 We reserve the right to modify these Terms at any time. Changes will be communicated to Approved Suppliers and will be effective immediately upon notification.
12. CONTACT
For any queries regarding these Terms or the Approved Supplier program, please contact: I Do Magazine Ltd & Exclusive Suppliers LTD
Email: info@ido-magazine.co.uk / exclusivesuppliersteam@gmail.com
Phone: 01226 704682
By submitting your application, you confirm that you have read, understood, and agree to abide by these Terms and Conditions. Last Updated: April 2025